9 Dragons Tea Blog

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How to Host a Virtual Tea Party

Tea! Bless ordinary everyday afternoon tea! - Agatha Christie
how to host a virtual tea party-featured image
how to host a virtual tea party-featured image
Tea! Bless ordinary everyday afternoon tea! - Agatha Christie

Creating A Virtual Tea Party

Let’s face it: stay-at-home is a new reality. But you can still stay connected with family and friends! Here is a complete guide to learning how to host a virtual tea party! Are you hesitant about running your Zoom meetings? These pro tips will empower you to become the tech-savvy virtual tea party hostess with the mostest. Follow these easy 6-steps.  It’ll be a piece of cake!

First, a brief introduction: I grew up in Hong Kong, a former British colony, where Afternoon tea is a highly celebrated tradition. Elite hotels offer a luxurious tea experience. Enjoying a fabulous Afternoon tea became my go-to social gathering with friends. Having sipped many delightful tea-times around the world, I’ve gathered copious notes on how to host wondrous tea parties at home.

As we learn to navigate this new weird world of elbow-bumping and can-we-just-meet-on-zoom, I’ve taken my tea party plans and given them a virtual twist. Now they are yours, without the hassle of globetrotting (with your mask on), over-priced hotels (rates have gone up), and all the associated jet lag! So, calling all the party animals, are you ready for some real fun? Read on!

how to host a virtual tea party with puppies pets

Virtual Tea Party Benefits 

Hosting in-person tea parties back in the olden days (so 2020!) can be quite the endeavor if you’re not Martha Stewart. I mean…

  • the lawn has to be mowed,
  • the house vacuumed,
  • fresh flowers arranged,
  • bathrooms cleaned (a must, especially if you have boys in the house!),
  • essential oils diffused, so the home smells amazing,
  • delicious finger foods prepared,
  • table set and Instagram-ready (matchy origami napkins, anyone?)

Yeah, there’s so much to it. I’m exhausted just typing this list.

afternoon tea party table set up

Thanks to speedy internet and technology like Zoom, you can easily create the fun and connection of a tea party virtually! Then you don’t have to do all these chores!  #VirtualTeaParty

And, think, you’ll only need to look great from the waist up! Elastic waist pants to accommodate the extra cupcake, please. So steam the wrinkles out of that gorgeous blouse, paint your fingernails, and style your hair! When you know you look great, you feel great!

Confident is the ultimate sexy!

How to Host a Virtual Tea Party In 6-Steps

  1. Organize the guest list
  2. Choose a time and invite your friends.
  3. Get set up on Zoom (you’re gonna love this step-by-step guide!)
  4. Prepare a fun agenda
  5. Pick your tea
  6. Prepare tasty foods

afternoon tea party set up-tea things

1.  Organize the guest list

When you have an in-person tea party, you’re limited by the physical boundaries to accommodate the number of guests. For example, how big is the table, the room size, number of chairs, and so on?

In a virtual setting, these physical limitations evaporate like steam in a teapot! So it’s natural to feel tempted to invite the whole neighborhood! But keep this in mind, the goal of a tea party is to deepen existing friendships and create new ones. So more may not be merrier. I’ve found keeping the total party attendees to 6 is ideal. Matching to the 6-steps!

If you love making new connections, six may not sound like it’s enough. But since this is a virtual party, the cost of hosting a tea party is tiny! So, in the end, you’ll get to connect with all of your friends, hosting one virtual party a week if you want. It’s virtually limitless!

2. Choose a time and invite your friends

This step is super simple. A key benefit of being a host is — you pick a time that’s good for you. YOU matter!  It’s your party! Now contact your friends one at a time — BFFs first. And stop when you get five fabulous friends to say “yes!”

Now some of your friends may want to say yes but can’t make your time. Ask them when they could meet and keep track of everyone’s availability. This will come in handy when planning your upcoming virtual tea parties. Disclaimer: you’re going to be so good at hosting these parties; it’ll become a healthy habit.

3. Set up on Zoom for your virtual tea party

Many people have attended zoom meetings by simply clicking on a link but don’t have their Zoom account. You will need one to host your own Zoom Tea Parties. Here is a step-by-step guide to create your Zoom account and then schedule a Zoom gathering – all for free!  (use this hashtag to share with us your #ZoomTeaParties on social media!)

How to create a free Zoom account:

Step 1.  Click here to sign up for free! https://zoom.us/freesignup/

how to host a virtual tea party-Free zoom sign up

Step 2.
Enter your email. Any email will do. <Pro tip: It doesn’t have to be a work email.>

Step 3.
Check to make sure your email is correct, then click <Confirm>.

how to host a virtual tea party-Zoom-confirm your email

Step 4. You’ll see this message that an “Activation email” has been sent.
how to host a virtual tea party-Zoom-activation email sent

Step 5. Go to your email, open the email from Zoom, and click <Activate Account>.
how to host a virtual tea party-zoom activate account

Step 6. The above step will take you to Zoom, where you’ll fill out your first name, last name, and password.
how to host a virtual tea party-zoom complete set up

6-Steps to Schedule a free Zoom virtual tea party

Here are some advanced Zoom hacks to help make your Virtual tea party hosting easy-peasy. Set it once and forget it! 

Step 1. This is your Zoom dashboard. Click on SCHEDULE A MEETING on the right upper hand side.
how to host a virtual tea party-Zoom meeting set up dashboard


Step 2. Name your meeting. Here I’ve named it: Virtual Tea Party.
how to host a virtual tea party-zoom meeting set up step 2


Step 3. Click the box RECURRENCE, and you’ll see a dropdown menu, pick NO FIXED TIME.
how to host a virtual tea party-Zoom meeting set up-step3-recurring


Step 4. Uncheck the PASSCODE box. Enable WAITING ROOM.
how to host a virtual tea party-zoom meeting set up-unchecked the pass code


Step 5. Your feature settings should look like this.  Then click <SAVE>.
how to host a virtual tea party-zoom meeting set up complete - save


Step 6. With the meeting set up, you’ll see the INVITE LINK, copy this link and email it to your friends. how to host a virtual tea party-Zoom meeting set up invite link

Here’s the best part of setting up your virtual gatherings this way: This is the ONLY link you will need for all future Virtual Tea Parties! So even though you may want to change the date and time of the parties, the link stays the same! Awesome, right? 

Think of this link as your dedicated Virtual Tea Party Room!

How to decorate your Zoom Tea Party Room

Remember all the wonderful vacation photos you never had the chance to share with your friends? Upload them onto Zoom as virtual backgrounds in your profile. Your friends will go ga-ga over them. Or take the easy route as I did. Here’s how to pick your favorite FREE virtual background on Zoom:

Go to Preference > Virtual Background.

how to host a virtual tea party-christy hui-tea-blog-author-sipping tea on the beach-zoom virtual background
Voila Im sipping tea on a beach in Tahiti virtually

How long does each Zoom Tea Party session last? 

The free version of Zooom gives you 40-minutes per session. If your party is going well, you’ll want it to go longer, of course. Not a problem. At the 40-minute mark, everyone turns off their Zoom, and then when you’re ready to RE-ZOOM, have everyone click on the SAME MEETING LINK!  And voila! You have a fresh 40-minutes for your second brew!

4.  Plan a fun agenda

Engaging conversations and story-swapping are keys to a great party. For a virtual gathering, this is even more important. Here are some great topic ideas as conversation starters:

  • Everyone has a favorite season: spring, summer, winter, or fall. So tell everyone which is yours and why.
  • Where would you like to go on your next vacation, and why?
  • You’ve got 30-seconds to speak with your 30-year-old younger self; what do you say?
  • What’s the strangest dream you’ve ever had?
  • If you could start over, what would you like to do differently?
  • Everyone loves sunsets. What do sunsets mean to you? Where was the place you saw the most beautiful sunset?
how to host a virtual tea party-people having a good time sharing
Sharing is caring Sip and share

If you’re into games, I found this cool resource for games to play on Zoom; #7 looks particularly fun!

how to host a virtual tea party-blackout truth or dare game

5.  Pick your tea

This is the most important and FUN part: TEA! Pick well because you can turn this into a sip-and-tell event by sharing tasting notes.

Six types of tea

Here are the six types of tea in loose forms, including popular varietals. Some are available in teabags. You’ll notice I talked a lot more about the last two on this list because they are my favorites for Afternoon tea.

how to host a virtual tea party-six types of tea-black tea-oolong tea-green tea-white tea-yellow tea
Six types of tea classic Chinese teas White tea Yellow tea Green tea Oolong tea Black tea and Puer tea aka Pu erh
  • White tea: a super lightly colored tea that delights the palette.
  • Yellow tea: beautiful golden-yellow tea offering a refreshing taste.
  • Green tea: This ranks number 2 in popularity worldwide due to its health benefits. Some popular varietals are Long Jing (Dragon Well), Dragon Pearl Jasmine, Gunpowder, Bi-Lo Chun, and of course, Matcha, Japanese green tea.
  • Black tea: This is the most popular of all teas, packed with health benefits! It’s also my must-morning drink to kickstart the day. Famous varieties include English Breakfast, Lapsang Souchong, Earl Grey, Darjeeling Black Tea, Ceylon Black Tea, Assam Black Tea. Explore Black tea’s fascinating origin story here.
  • Oolong tea: I call this the Champagne of Tea! The most renowned Oolong tea is Da Hong Pao Rui Quay ( Cinnamon Oolong from Wuyi Shan — the birthplace of Oolong tea!) Also, Dong Ding Oolong (from Taiwan) makes a great choice. Good Oolong is so fragrant that tasting it is like taking a virtual walk in the garden. This is my favorite tea!
  • Puer (or Pu’er or Puerh): There are two types of Puer: Sheng Puer (raw) or Shou Puer (cooked). A fine Puer tea is like a walk through the forest. I have tasted some Puer tea that is pure joy. So earthy that I feel grounded. Great Puer is tough to find nowadays and expensive. The Puer I was lucky to taste was 30-years old, at least.  Phenomenal tea!

This party is BYO! The most important thing is companionship. So fill your cup with whatever feels right to you that day! Herbal teas, Hot chocolate, Champagne, Kombucha?  Whatever floats your teacup!

Did you know that tea comes with abundant health benefits? Discover Black Tea’s health benefits for example. 

6.  Prepare tasty foods

Admittedly this part gives in-person tea parties the edge. Who doesn’t like sharing tasty foods? For virtual tea party attendees, this is the task that matters. So make it fun! Create awards such as “best plating,” “cutest cupcake,” and “most expressively enjoyed” (think the movie “What About Bob?)

how to host a virtual tea party-afternoon tea party delicious finger foods
Cupcakes pastries scones and of course bubbles

Here are some delicious finger food / light snack ideas to get your creative juices flowing:

  • Scones with jam, fresh cream, and butter
  • Finger sandwiches with such fillings as ham, chicken, smoked salmon, egg salad, or cucumber with cream cheese
  • Cookies (love great cookies) or biscuits if you’re feeling British
  • Pastries of all types and shapes (stars for me, please!)
  • Lemon curd and jam, macarons, éclairs, etc.
  • Fresh fruit (love!)

how to host a virtual tea party-healthy fruits-cantaloupe-watermelon-figs-grapes-mixed berries

Lastly, log on and party with your friends!

Get your nice cup of tea and food ready. Be sure your gadgets are fully charged up, with a power cord nearby just in case.

Look your best. Log onto Zoom. Get ready for a video chat! When each guest arrives, Zoom will notify you that they are in your waiting room.

Click on the ADMIT button to let the party starts. Enjoy your online tea party. Here’s to many happy virtual hangouts… and cheers!

how to host a virtual tea party-tea pouring into a cup
Sip Tea Keep Calm Carry On


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